Every friday we share the latest new features and improvements to virtualoffice.team
If you're doing workshops and retrospectives in virtualoffice.team you will like our new additions to the catalog. We added ready-to-use graphics and arrows to kickstart your workshops in VO. See for yourself:
If you're a big company, you can now use the enterpise admin area to manage users, permissions, floors and advanced enterpise features supporting your compliance requirements. Enterprise accounts also support Single-sign-on via SAML, e.g. via Microsoft Azure Active Directory. Let us know if you're interested in the enterprise features.
You can now join a virtualoffice without needing to enable the camera. Click the camera and microphone icon on the initial setup screen to disable them.
When inviting guests you can specify a time limit. After the time limit is reached the guest user is automatically disabled.
This has been requested by a lot of people so we're happy it's finally live :) You can now change the font size of sticky notes by clicking the font size in the navigation.
The minimap is larger now, we removed the empty space.
Using a microphone you can now talk to everyone in the floor. This can be used in events to talk with everyone, or if you're doing a workshop and split into groups to call everyone back to the main meeting room.
The microphone can be found inside the new
Events section of the catalog:
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You can now drag and drop files from your computer directly into your virtualoffice.team.
This also works with pictures:
When setting up a new account, you can now mark a whole email domain to belong to your company. This means that e.g. anyone with a @digitallyinduced.com email address will automatically join our company account when they sign up.
This has been activated for existing accounts as well.
You can see the email domain configuration inside your company settings:
This week we've reengineered how video and audio signals are streamed between virtualoffice.team users. This required a major rewrite of some of the core parts of virtual office. The result is that the root cause of many of the video and audio problems that occured have been solved, and we can now have a lot more people inside a virtual office at the same time.
Previously we've been using a peer-to-peer streaming approach. This means that your browser directly sends your webcam and microphone signals to the other browers you're connected to in virtual office. This leads to performance problems in meetings with more than 10 users.
With the new approach all video and audio signals are streamed through a central video streaming service. This significantly reduces the performance of virtual office, even in small meetings.
What does this mean?
This reengineering of core parts of the platform require lots of changes across all existing features, therefore this week no new functionality has been added.
When your team consist of people from multiple time zones, you can now add a team clock to your office to always see what's the time for everyone.
To set up the team clock, open the company dropdown at the top left and click on
Set up Team Clock.
There you can manage the different time zones:
This has been requested quite some time. You can now
raise your hand by pressing the space bar. Pressing the space bar key will show a blue circle around your user. This way everyone knows you want to say something next.
We've updated the virtualoffice.team Website to better show all the features and use cases. Take a look at virtualoffice.team!
If someone sign ups to virtualoffice.team using your referral link, you both get a free month on the Business plan once the new user has been actively used for 14 days.
You can find your referral link by clicking the user navgiation at the top left and then clicking on
The way how audio and video streams are handles has been moved from the client to the server to improve performance. This results in faster latency when connecting with another user and also makes the app feel smoother.
You likely have seen it already, we got a new domain :) The new virtualoffice.team is a bit more rememberable than before.
Soon you'll also be able to get a short address to join your company: yourcompany.virtualoffice.team
Also don't worry about existing guest invite links: All old links redirect to the new virtualoffice.team adddress.
We're excited to share our new pricing for virtual office. By switching to one of our paid subscriptions you allow us to make virtual office even better and support our goals of crafting new moments of serendipity, improving the team spirit and fostering communication.
If you're more than 6 users you can now get the Virtual Office Startup Plan starting at 8 $. For grown-up companies with specific user permission management requirements and special features like the private mode we offer the Business plan. Payments are securely processed with stripe. If you're from europe we also support payments in €. Compared to your physical office pricing, it's a steal ;-)
If you're happy using virtual office you can switch your plan using the
Explore Plans button at the bottom left of the screen. Of course you can also continue using virtual office for free.
The items catalog has grown a lot over the last weeks. Therefore we redesigned so that you can quickly find the right thing in there. The new sub categories help you to quickly find what you're looking for.
This week we've had another record of time spent in virtual office as well as active users.
To keep up with the growth we moved the app to a bigger server. Since the server migration on thursday everything has been running smooth. Especially with many users online at the same time we don't have any problems anymore.
When opening virtual office for the first time, you're now greeted by a new camera and microphone setup. This removes a lot of confusion on how to enable the camera and microphone on the first start, especially for guests.
With the camera and microphone preview you can also now quickly figure out what's the right device you need to pick.
When you're using an iPad, iPhone or other mobile device to join a virtual office you can now move around by touching your user icon and drag and drop it across the floor.
We simplified the navigation toolbar by moving the more complex tools behind a expand button. We added colors to the youtube and spotify buttons to make them easier to spot between the other options.
The camera and microphone optiosn have been updated to also use the new UI styling:
The video connection process has been completly rewritten, most of the work is now done by the virtual office server instead of your browser. This leads to visible performance and reliability improvements when having conversations with multiple people.
The most visible change is that the user audio zones now use a real circle to detect if someone is near you.
Chat & Jump to person have changed places. When you click a user on the chat it now opens the chat instead of jumping to the user on the map. To jump to a user, you now need to click the icon at the right.
This has been requested a lot, so we're happy to finally add audio zones to virtual office. Inside an audio zone everyone who is also inside the audio zone can hear you, no matter how far away they are.
Place audio zones around your meeting rooms to make sure everyone can hear and see you even when they're sitting outside your normal radius. This also makes sure that no one outside the meeting room can accidentally hear you just because they're too close.
Create an audio zone by opening
Add & Move Furnishings and then drag and drop it from the
Switch to private mode when doing feedback meetings, salary negotiations or talking about other sensitive affairs in your new office. As long as you are in private mode only people inside your meeting can hear and see you. Only when you turn private mode off, everyone can talk to you again.
After clicking the
Private Mode button, the new lock symbol next to your user shows that your connection is private:
You can now also see all the people that you're connected with below the private mode button. This gives you transparency to who can listen to you, even when not in private mode.
You can now set your status to an emoji using the new emoji picker.
When creating a new floor, you can now start out with one of our professionally designed offices.
Guests can now be invited via email. Previously you could only invite them by sending a link.
You can also specify a custom message added to the invite email now.
When your company account is connected to your Google GSuite / Google Workspace account, it will also display a helpful note that anyone with a company email address can sign in without a manual invite.
When you receive a chat message while being offline, we'll now send you an email notification.
Sketchpads aren't black and white anymore. You can now also erase your previous drawings.
For having nicer 1:1's use the
Zoom to user button to see someone else more face-to-face.
ghostscreensharings. Now screensharings are correctly cleaned up after closing them.
For efficient meeting and agile workflows you can set timers now. To add a timer, click the Timer button in the toolbar at the bottom.
File sharing got a little bit easier with this update. With the latest version you can now upload files directly into the floor.
Sometimes you want to share e.g. a PDF with everyone in the room. Previously you had to switch back to slack or manually send the file to everyone in the virtual office private message chat. Now you can click the
Upload file button in the toolbar and everyone in the room can download it.
Inside the microphone settings you can now set the speaker we'll use for audio output.
A new mid-size office template with a lot of green space has been added.
If you're interested in getting your own professional designed virtual office space, consult your virtual office contact person.
To make it easier to switch between different virtual offices, the office switcher is now always visible in the left sidebar. Basically like you know it from slack or discord.
We redesigned how you add and move furnishings inside the office. It's now a lot smoother and you can build your office in half the time it took previously thanks to the improved rotation picker.
Quickly share your ideas by drawing on the sketchpad :)
Create a sketchpad using the new button in the collaboration bar:
You can now quickly send files to someone using the chat.
The minimap now shows the icon of your team mates, so you can easily figure out where everyone is.
You can quickly sent us feedback from the new feedback button in the sidebar.
When someone has a noisy background you can now just mute him :)
When you start a youtube video inside Virtual Office, it will now be automatically be started for everyone else inside your meeting room too.
Your office can now have a outdoor area
Yes, finally flipcharts for your office 📈
With the new catalog you can build some pretty decent virtual offices spaces. Like this one on a island. It's based on a real-world office plan:
With the new "Create Picture" button you can share marketing materials, show your co-worker a quick screenshot from a bug or start a wall of memes.
Of course can also use this to place your favorite art in the office. 🖼️
You can use different colors to e.g. easier group sticky notes when doing a retro or when sorting ideas.
Like all the other objects in your new office you can also resize them now.
We shipped the first version of our spotify integration. Next friday give it a try and play some cool playlists in the office before the weekend starts.
Based on last weeks feedback, it's now a lot easier to watch youtube videos together in the office.
New computers, screens and even VR glasses have been added 🖥️
The beanbag has been one of the most requested items. Finally it's here, together with a set of new chairs :)
Have virtual lunch in your virtual office kitchen 🍱
Virtual office is a tool many of us use everyday. We've worked a lot this week to improve general performance. Especially on macbook you should see improved video performance due to a different video encoding that supports hardware acceleration on apple devices.
We added support for adding embeds to Virtual Office. Use the button next to the sticky note button at the top right, enter an URL and your embed will be visible.
You can use this to e.g. embed a meeting agenda from google drive. Inside a google document click File → Publish to the web → Embed. Copy the embed code from there and enter it into virtual office when clicking "Add iFrame" in virtual office.
Make sure to only grant permissions to people from your organisation.
It's friday, so you might as well start playing some music in your virtual office :)
Search a video on YouTube, click on Share:
Copy the embed code:
Switch back to Virtual Office and click
Now paste in the YouTube embed code:
And it's ready :)
Set a custom status message to let people know what you're up to.
You can set or change your status by clicking on your user icon and then selecting
The onboarding has been reworked to make it easier to get started with virtual office.
It's now a lot easier to visit someone elses virtual office :)
Previously you had to log out of your main user to log into another office as a guest. Now you can stay logged into your main account to follow the invite link to the other office. After you've been invited there once, you can use the top left navigation to quickly visit someone elses office again.
We added many new plants to decorate your office 🌱
You can also place shelves into your office now 📚
This week we have made some major progress on making audio and video more stable in virtual office. The connection setup code has been completly rewritten, so that the video and audio connection now always connects without you needing to refresh the page.
If you have cases where this is not working, let us know
We finally added one of the most requested features :) With the mini map you can quickly navigate and find anyone in the office.
Next to the screensharing button you can now find a button to add sticky notes. You can write text on them and drag and drop them around your office.
We added a new leave-office button for guests to avoid confusion on how to leave a virtual office meeting.
After leaving the meeting, a guest can rate the quality of the audio and video. This way we can keep an eye on audio and video quality issues.
Not every office needs a wodden floor, you can now pick many more different floors.
We added a new nice-looking start page. If you want to see it, you need to log out of the tool (otherwise you'll get redirect back right into your office).
You can now see how's currently talking by the highlighted circle around the person speaking.
You can now add rugs to your office.
You can now quickly jump to a person inside your virtual office by clicking on the name in the sidebar.
One of the most requested features the last weeks has been a chat. We've finally added it 🎉 You can open the chat window by clicking a person's name inside the left sidebar.
The furnishings catalog is growing :) To be able to quickly find what you are looking for we added sub-sections for tables, chairs, plants, ...
Here's what's new in the catalog: